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Length: 24320 (0x5f00) Types: RcTekst Names: »42-I2513.WP«
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╱04002d4e0a0006000000000301413100000000000000000000000000000000000000000000000000050f19232d37414b555f69737d8791ff04╱ ════════════════════════════════════════════════════════════════════════ ↓ ┆14┆┆b1┆┆06┆i↲ ┆15┆┆b3┆┆06┆APPOINTMENT MANAGEMENT SYSTEM↲ ┆a1┆CONTENTS PAGE↲ ↲ 1. INTRODUCTION .................................. 1↲ 1.1 Reservation .............................. 1↲ 1.2 Update ................................... 2↲ 1.3 Lookup the Calendar ...................... 2↲ 1.4 Initiation ............................... 2↲ 1.5 Daily Rhythm ............................. 2↲ 1.6 Calendar ................................. 3↲ 1.7 Private Calendar ......................... 3↲ ↲ 2. SYSTEMATIC DESCRIPTION ........................ 3↲ 2.1 Start .................................... 3↲ 2.2 Main Menu ................................ 4↲ 2.3 Forms .................................... 5↲ 2.4 Reservation .............................. 9↲ 2.5 End of Reservation ....................... 12↲ 2.6 Update ................................... 13↲ 2.7 Lookup, Hard Copy ........................ 14↲ 2.8 Initiate ................................. 15↲ 2.9 Calendar ................................. 16↲ 2.10 Daily Rhythm ............................. 16↲ ↲ 3. SUMMARY ....................................... 17↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆14┆┆b2┆┆06┆ii↲ ↲ ↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ ════════════════════════════════════════════════════════════════════════ ↓ ┆15┆┆b3┆┆06┆APPOINTMENT MANAGEMENT SYSTEM↲ ┆14┆┆b3┆┆06┆┆0b┆↲ ↲ ┆a1┆1. INTRODUCTION↲ ↲ You can operate the Appointment Management System by:↲ ↲ 1. Selecting the system from UNIPLEX↲ 2. Selecting the system from the operating system with the↲ command: ┆a1┆appoint┆e1┆↲ ↲ The status of the system can be either ┆a1┆secretary┆e1┆ or ┆a1┆private user┆e1┆. ↓ This is described in detail later on.↲ ↲ The calendar system will make it easier for you as a secretary to ↓ manage several persons' calendars and to manage several confer┄↓ ence rooms - up to several hundreds, if necessary. Hopefully it ↓ will be an extra help in connetion with appointment management ↓ and when summoning.↲ ↲ As a private user it will make it easier to handle your own cal┄↓ endar. The following description only applies fully to secretari┄↓ es - the private user has to consider the following limitations:↲ ↲ 1. As a private user you can only write/read etc. in your ↲ ┆a1┆own┆e1┆ calendar.↲ 2. You cannot initiate other users.↲ 3. Your own calendar must be initiated by a secretary. As↲ a private user you can therefore skip the ┆a1┆initiate┆e1┆↲ section and further replace 'all' by 'you' etc.↲ ↲ The main functions will be mentioned briefly before going through ↓ the system more systematically.↲ ↲ ↲ ┆a1┆1.1 Reservation┆e1┆↲ ↲ You can write in one or several persons' calendars simultaneously ↓ when making a reservation. The system keeps an eye on whether a ↓ reservation has already been made for the period of time wanted, ↓ ┆8c┆┆83┆┆c8┆↓ and informs you who cannot come. The system can also find - ↓ search for - the first period of time when all can make it, and ↓ in addition find a vacant conference room. If you accept the res┄↓ ervation proposed by the system a note will automatically be ↓ printed to all persons involved for distribution (the hard copy ↓ can be disconnected, see Maintenance Guide).↲ ↲ ↲ ┆a1┆1.2 Update↲ ↲ The reservation can be updated (changed/deleted). Again a hard ↓ copy will automatically be printed to all persons involved.↲ ↲ ↲ ┆a1┆1.3 Lookup the Calendar↲ ↲ You can of course lookup one or several calendars simultaneously ↓ both on the display or on paper (via the printer) - printed in ↓ various formats.↲ ↲ ↲ ┆a1┆1.4 Initiation↲ ↲ As a secretary you can initiate calendars for other persons, de┄↓ cide which conference rooms should have a calendar and define ↓ subjects.↲ ↲ ↲ ┆a1┆1.5 Daily Rhythm↲ ↲ For each person (conference room) you can specify a daily rhythm ↓ on the basis of each day of the week.↲ ↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆a1┆1.6 Calendar↲ ↲ You can display an ordinary calendar for half a year at a time ↓ with marks for Saturdays, Sundays, holidays etc. You can also ↓ mark special days yourself.↲ ↲ ↲ ┆a1┆1.7 Private Calendar↲ ↲ Finally you can lookup your own calendar as a private user, which ↓ means that you can only reserve, lookup etc. in your ┆a1┆own┆e1┆ ↓ calendar.↲ ↲ ↲ ┆a1┆2. SYSTEMATIC DESCRIPTION↲ ↲ Before you read the rest of this manual it would be a good idea ↓ to sit down in front of a terminal running the Appointment Man┄↓ agement System.↲ ↲ ↲ ┆a1┆2.1 Start↲ ↲ The system starts by asking you for your name or initials. You ↓ can only enter the system if your initials are known i.e. you ↓ have a calendar. The first time the system is run it only knows ↓ one name: ┆a1┆initsec┆e1┆, which has a secretary status. In the Instal┄↓ lation Guide and in the section ┆a1┆Initiation┆e1┆ are described how the ↓ system gets to know your initials/name. If the system is already ↓ familiar with your initials/name you simply type the letters on ↓ your keyboard followed by a carriage return - in the following ↓ mentioned as <cr>. If not you must be initiated by a secretary ↓ first: As long as only ┆a1┆one┆e1┆ secretary has been initiated you can ↓ enter the system by 'initsec' but as soon as additional secre┄↓ taries have been initiated you can no longer enter the system by ↓ 'initsec'.↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ When the system has recognized your initials the main menu is ↓ displayed (APPOINTMENT MANAGEMENT OPERATIONS). Just as for the ↓ main menu almost all texts shown will have the following bottom ↓ line: Your status (secretary/private user), your initials, to┄↓ day's date. The top line will show: the headline for the present ↓ operation. The second and the third line present a support area ↓ i.e. various texts telling you what you can/must do here and now, ↓ these assisting texts appear when you type ┆a1┆?┆e1┆ in the beginning of ↓ a field (not in the main menu). The fourth line is normally re┄↓ presented by two lines, which are used by the system in case it ↓ does not understand what you have written.↲ ↲ ↲ ┆a1┆2.2 Main Men┆a1┆u↲ ↲ You select from the main menu by typing the first letter (lower ↓ case or upper case) of the operation wanted. When you have com┄↓ pleted the selected operation you will always return to the main ↓ menu.↲ ↲ In the following the individual menu operations are described:↲ ↲ ESC: Out of the system↲ 'Y': Your own calendar - try this one - (only in the secretary ↓ menu). As you can see it looks like the main menu, the only dif┄↓ ference is your status which is now: private user, this means ↓ that you can only reserve/change/lookup etc. in your own calen┄↓ dar. A private user i.e. a person whose initials do not figure in ↓ the list of secretary initals will get this menu as the main menu ↓ and <ESC> is used in order to leave the system. You return ↓ to the main menu by writing <ESC> .↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ The following operations remain:↲ ╞ Reservation╞ (write a reservation)↲ ╞ Update╞ ╞ (update a reservation)↲ ╞ Hard copy╞ ╞ (various copies of calendars printed)↲ ╞ Lookup╞ ╞ (lookup various calendars on display)↲ ╞ Initiate╞ ╞ (initiation of subjects/private user etc)↲ ╞ Calendar╞ ╞ (ordinary calendar with marked days)↲ ╞ Daily Rhythm╞ (daily rhythm)↲ ↲ ↲ ┆a1┆2.3 Forms↲ ↲ These seven operations have a number of things in common, e.g. ↓ after the first initial operations a ┆a1┆form┆e1┆ appears with a number ↓ of fields which must/can be filled in.↲ ↲ ┆a1┆Error Typings↲ ↲ What happens if you type something wrong or touch the wrong key?↲ This should'nt be of any concern to you, because the system will ↓ not crash in any case. Put another way :in principle everything ↓ written is correct - it can happen, how┄ever, that the system does ↓ not understand what you have typed, in this case it tells you so. ↓ Either by the sound 'beep' which means that the system does not ↓ know what to do with the typed charac┄ters (and is therefore ↓ unable to do anything). Or a text will appear in line 4 (the one ↓ represented by two lines) telling you what the system did not ↓ understand. Of course some misunderstand┄ing may rise but the risk ↓ is very small as the system always tells you what it has ↓ understood. If this was not what you in┄tended, you have to return ↓ to the erroneous field and correct it.↲ ↲ ┆a1┆Out of a Form↲ ↲ If you by mistake have chosen the wrong form from the main menu ┄↓ or if you do not want to continue your work in a form, you can ↓ always press: ESC ! (i.e. the ESC button followed by '!') in the ↓ ┆a1┆first position┆e1┆ of a field, ↓ ════════════════════════════════════════════════════════════════════════ ↓ which makes you return to the main menu. Normally when the fields ↓ of a form have been filled in you will be asked to confirm the ↓ typed information (data to the system - f.ex. reservation) or the ↓ specified information will be execut┄ed (data from the system - ↓ f.ex. lookup) - before you return to the main menu.↲ ↲ ┆a1┆S┆a1┆upport Functions↲ ↲ If you write '?' or ESC h as the ┆a1┆first┆e1┆ character in a field, ↓ then line 2 and line 3 will present some compressed auxiliary ↓ texts telling you of your possibilities. If a '?' is typed ↓ immediately hereafter (i.e. two '?') you may in certain cases ↓ obtain further information, if not the text 'Sorry - no further ↓ information' appears. ('?' is equivalent to ESC h )↲ ↲ ┆a1┆Moving about in the Form↲ ↲ When the cursor is in the ┆a1┆first┆e1┆ position in a field you can move ↓ to any other field in the form by using the arrows:↲ ↲ ╞ ╞ :╞ One field back (If the cursor was placed↲ in the first field it will now move to↲ ╞ ╞ ╞ the last field)↲ ╞ ╞ :╞ One field forward↲ <CTL> t╞ :╞ ┆90┆┆d0┆┆84┆'Top of form' or 'Home' i.e. the cursor ↓ ┆19┆┆98┆┄┄moves to the first field in the form.↲ ╞ ╞ ╞ ┆84┆Use of the arrows or <CTL> t has no ↓ ┆19┆┆98┆┄┄influence on the text already written in ↓ ┆19┆┆98┆┄┄the fields.↲ ↲ The system only checks if the form has been completed when the ↓ cursor is in the 'home' position i.e. when you think a form has ↓ been properly filled in you write:<CTL> t - if nothing happens ↓ other than the cursor moves to the first field it is because the ↓ form has not yet been completed.↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆a1┆Fields↲ ↲ There are two kinds of fields: A ┆a1┆menu field┆e1┆ and a ┆a1┆text field┆e1┆. ↓ When filling in a menu field you are asked to choose between al┄↓ ternatives (e.g. yes/no) which is done by writing the first let┄↓ ter (lower case or upper case) of the answer wanted.↲ In a ┆a1┆text field┆e1┆ which is the most ordinary, you write a text fol┄↓ lowed by a <cr>. In most text fields <cr> alone results in a de┄↓ fault value of the field, which you can see in the support area.↲ If the field had already been filled in this is replaced by the ↓ new text. There are two fields in Reservation and Update i.e. the ↓ Participants and the Comments field, in which you can ┆a1┆edit┆e1┆ text ↓ already written using the filed editing commands (See below)↲ ↲ When you have filled in a field the cursor automatically jumps to ↓ the next field - i.e. if the system understands what you have ↓ written. If not a text appears in line 4 (the one represented by ↓ two lines). The field is deleted by .... and the cursor jumps to ↓ the beginning of a field.↲ ↲ ┆a1┆Field editing↲ ↲ Filed editing is similar to the editing in the Uniplex ↓ Wordproccessing system. A field can be thought of as a Uniplex ↓ document and the following subset of the Unplex commands apply:↲ (Please see UNIPLEX USER's MANUAL APP. D and Ref. therin.)↲ ════════════════════════════════════════════════════════════════════════ ↓ ↲ ------------------ Field editing commands -----------------------↲ ╞ ┆a1┆Cursor move┆e1┆╞ ╞ ╞ ┆a1┆Delete┆e1┆↲ ╞ Right╞ ╞ :╞ ╞ Chracter╞ : <DEL>↲ ╞ Left╞ ╞ :╞ ╞ word╞ : <CTL> w↲ ╞ Up╞ ╞ : (*)╞ line╞ : <ESC> dc↲ ╞ Down╞ ╞ : (*)╞ right╞ : <ESC> dr↲ ╞ Go right ╞ : <ESC>╞ ╞ left╞ : <ESC> dl↲ ╞ Go left╞ ╞ : <ESC>↲ ╞ Go up╞ ╞ : <ESC>╞ ╞ ┆a1┆Insert┆e1┆↲ ╞ Go down╞ ╞ : <ESC>╞ ╞ space╞ : <CTL> e↲ ╞ Next word╞ ╞ : <CTL> n╞ ╞ line╞ : <CTL> o↲ ╞ Previous word ╞ : <CTL> p↲ ╞ Top of screen (form): <CTL> t (*)↲ ↲ ╞ ┆a1┆Other commands.↲ ╞ Escape to menu╞ : <ESC> ! (*)↲ ╞ Redraw field╞ : <ESC> v↲ ╞ Help╞ ╞ : <ESC> h or ? (*)↲ ╞ Carriage return : <CR> (*)↲ -----------------------------------------------------------------↲ The marked (*) commands differ from Uniplex in the following way:↲ When written in the first position of a field (uppermost left ↓ corner) :↲ ╞ UP╞ :Will move to field above.↲ ╞ Down╞ :Will move to field below.↲ ╞ <CTL> t╞ :Will move to first field in a form.↲ ╞ <ESC> !╞ :Will get you back to the main menu.↲ ╞ <ESC> h ,?:Works only in the first position.↲ ╞ <CR>╞ :┆84┆Will when written in the first position of a ┆a1┆line┆e1┆ ↓ ┆19┆┆8f┆┄┄or in the ┆a1┆last┆e1┆ line move the cursor to the field ↓ ┆19┆┆8f┆┄┄below.↲ ↲ Back to the individual menu operations.↲ ════════════════════════════════════════════════════════════════════════ ↓ ↲ ┆a1┆2.4 Reservation↲ ↲ This is perhaps the most important form. First the individual ↓ fields.↲ ↲ ┆a1┆Subject↲ ↲ Type '?'. See the support lines.↲ Type '?' again.↲ The display now presents a list consisting of a number and a sub┄↓ ject already known to the system starting by a number given by ↓ the system. Type spacebar and you return to the menu again.↲ Now you have several possibilities. If the system already knows ↓ the subject for your reservation you only have to type the number ↓ (+<cr>) - try this! The number is replaced by the text, you can ↓ of course also choose to type the text again.↲ New subjects are added under initiate or at this point i.e :↲ If you write a word that the system doesn't recognice it will ask ↓ you if you want to initiate it as a new subject.↲ ↲ ┆a1┆Priority↲ ↲ ┆84┆A reservation can have three different priorities: normal, high ↓ and override partly to show the participants how important the ↓ reservation is partly to show the system. When the system checks ↓ the possibility for all participants of a reservation with prior┄↓ ity ┆a1┆high┆e1┆, it ignores all reservations with priority ┆a1┆normal┆e1┆! The ↓ system only checks that no participants have reservations for the ↓ same period with high or override priority. The result of this ↓ can be that a person has two (or in worst cases) three reserva┄↓ tions at the same time. This you will not discover until you ↓ lookup the person's calendar. This situation can be avoided if ↓ you give all reservations the same priority = normal, which re┄↓ presents the lowest priority.↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆a1┆Participants↲ ↲ Once again you can obtain a list by typing '?' '?' - now contain┄↓ ing known initials i.e. persons with a calendar. Now you can type ↓ the initials of the persons (the person) to whom the reservation ↓ applies separat┄ed by space or comma or full stop. If you return ↓ to this field you can use the field editing commands to ↓ add/delete etc. .↲ Unknown initials will appear in line 4 (represented by two lines) ↓ followed by ?.↲ ↲ ┆a1┆Dat┆a1┆e (of Reservation)↲ ↲ If you only type <cr> it means the date of today. You can make ↓ reservations for one year ahead. If the wanted date is within the ↓ next ┆a1┆week┆e1┆ it is enough to type the first three letters of the ↓ weekday. If the reservation is within the following ┆a1┆month┆e1┆ it is ↓ sufficient to type the date. If the reservation is further ahead ↓ both date and month is typed. Month can either be written as ↓ digits or the three (at least) first letters of the name of the ↓ month.↲ ↲ Examples:↲ The date of today = Tue 17 Jan 1984↲ ╞ TYPE╞ RESULT╞ ╞ ╞ (If US flag)↲ ╞ <cr>╞ Tue 17 Jan 1984↲ ╞ fri╞ Fri 20 Jan 1984↲ ╞ 23╞ Mon 23 Jan 1984↲ ╞ 7╞ Tue 7 Feb 1984↲ ╞ 7/2╞ Tue 7 Feb 1984╞ ╞ Mon 2 Jul 1984↲ ╞ feb 7╞ Tue 7 Feb 1984↲ ╞ 8 3╞ Thu 8 Mar 1984╞ ╞ Fri 3 Aug 1984↲ ╞ may╞ Tue 1 May 1984↲ (try other combinations yourself!)↲ (See. Maintenance Guide on US flag)↲ ↲ ┆a1┆Duration (of Reservation)↲ ↲ Within a day duration can be stated with an accuracy of 15 minut┄↓ es.↲ ════════════════════════════════════════════════════════════════════════ ↓ Examples:↲ ╞ TYPE╞ RESULT↲ ╞ <cr>╞ 1 hour (default)↲ ╞ 3<cr>╞ 3 hours↲ ╞ 0 30<cr>╞ 30 minutes↲ ╞ 2 50<cr>╞ 2 hours 45 minutes↲ ↲ You can also make a reservation for several days (e.g. holidays!)↲ ↲ Example:↲ ╞ TYPE╞ RESULT↲ ╞ 7 d<cr>╞ 7 days↲ (the first day is the one specified by date)↲ ↲ ┆a1┆Time (Start of reservation)┆e1┆↲ ↲ Examples:↲ ╞ TYPE╞ RESULT↲ ╞ 9╞ 9:00↲ ╞ 945╞ 9:45↲ ╞ 12 30╞ 12:30↲ ↲ The time field is automatically filled when the $earch function ↓ is activated.(See below.)↲ ↲ ┆a1┆$earch function.↲ ↲ When the five fields at the top have been filled in a text will ↓ appear in the top right-hand corner: $earch possible, which means ↓ that typing '┆b0┆$┆f0┆' the system carries out the following:↲ It looks in the calendars of all participants on the day specifi┄↓ ed and checks if all persons are able to meet for the hours and ↓ quarters specified at the same time. If not it tries the follow┄↓ ing day etc. (Saturday and Sunday are jumped). If you type '$' ↓ before the next field is filled in ┆a1┆(Within)┆e1┆ it only goes one day ↓ ahead! If not it only searches the number of days ahead which are ↓ specified in the ┆a1┆Within┆e1┆ field. If the search has been successful ↓ the system will state on which date (in the Date field - the same ↓ date as you have already written if the search is successful with ↓ the first date specified) and at which time (in the Time field). ↓ ════════════════════════════════════════════════════════════════════════ ↓ If not the system writes: '$earch didn't succeed' in the support ↓ area. If the system does not find a period of time within the ↓ first year it is possibly because one or more of the participants ↓ have a daily rhythm which does not allow reservations over a cer┄↓ tain duration. It is of course not necessary to searh for a suit┄↓ able time you can type the beginning of the reservation in the ↓ ┆a1┆Time┆e1┆ field.↲ ↲ ┆a1┆Where (is the Reservation to Take Place)↲ ↲ In this field you can state where the reservation (meeting) is to ↓ take place. If you simply type <cr> the field is not filled in, ↓ which is also not necessary.↲ If you type '?' '?' you will get a list of numbered conference ↓ rooms who have a calendar. If the date, time and duration fields ↓ where filled the list includes only the ┆a1┆rooms that are free┆e1┆ ↓ within that specified periode.↲ When you return to the form you can (as in the subject field) ↓ simply state the number or you can write the name of the room as ↓ stated in the list. You can also write a place which is not in ↓ the list - only this has no calendar.↲ If you write '┆a1┆any┆e1┆' or '┆a1┆find┆e1┆' in the field, the system will find a ↓ room for you which is empty in the specified periode.↲ ↲ ┆a1┆Comments↲ ↲ Here any comment can be typed - or you can let this field be ↓ empty. You are also able to edit the text of an already existing ↓ comment.↲ ↲ ┆a1┆2.5 End of Reservation↲ ↲ When all fields have been filled in the system will check if all ↓ participants (+conference room with calendar, if any) are free in ↓ the specified period with the priority stated. If this is the ↓ case it writes: possible for all; if not, for whom it is not ↓ possible - in all cases it ends by asking if the reservation is ↓ OK. If you answer yes, the reservation will be noted in the ca┄↓ lendars of all the participants who are able to come. If the ↓ answer is no, it is possible to move about in the form to change ↓ ════════════════════════════════════════════════════════════════════════ ↓ a single field before the system again checks if it is OK for all ↓ - again it asks for your confirmation: is the reservation OK now.↲ When the answer is yes an A4 page will be printed to all partici┄↓ pants with all relevant information and you then return to the ↓ main menu.↲ ↲ ┆a1┆2.6 Update↲ ↲ Is selected when you wish to correct/add/delete etc. in an al┄↓ ready existing (old) reservation. You get an old reservation by ↓ first stating the date and then the subject, if any. The system ↓ now shows (in the same form as for making reservations) the first ↓ reservation on the date stated and with a stated subject, if any. ↓ If no subject has been given all reservations for the date stated ↓ are shown, one at a time - ┆a1┆Update┆e1┆ can therefore also be used in ↓ order to lookup calendars. As more reservations can be made to ↓ take place on the same date (and subject) you will be asked if ↓ the reservation shown is the one you wish to correct. If this is ↓ not the case the system will come up with another possibility and ↓ so on, until you find the one you want to correct or until there ↓ are no more reservations on the specified date (and subject). If ↓ you have selected a reservation the system asks if you want to ↓ change/delete the reservation. If you delete the reservation, ↓ information will be printed on the printer and you return to the ↓ main menu. If you wish to change a reservation you are back in ↓ the reservation area of the system again and can therefore as ↓ before move about to the individual fields of the form, correct a ↓ field etc.↲ ↲ Note: An ┆a1┆updated┆e1┆ reservation is deleted if you type <ESC> ! .↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆a1┆2.7 Lookup, Hard Copy (Lookup in the Calendar)↲ ↲ These two menu operations are described together because their ↓ forms are similar apart from the head lines. The difference is:↲ In connection with Lookup the results appear on the display.↲ In connetion with Hard Copy the results appear on the printer.↲ ↲ Fields in the form:↲ ↲ ┆a1┆Whom↲ ↲ Here are stated the initials of the persons/the name of a 'calen┄↓ dar' room whose calendar you want to lookup. You can, however, ↓ lookup all room calendars simultaneously by typing: ┆a1┆rooms<cr>┆e1┆.↲ ↲ ┆a1┆Date↲ ↲ From which date do you want to lookup the calendar. The date is ↓ stated in the same way as the one of the reservation form.↲ ↲ ┆a1┆How Long↲ ↲ Number of days you want to lookup in the calendar.↲ ↲ ┆a1┆Format↲ ↲ You can choose between the following:↲ ╞ C╞ -╞ Compact↲ ╞ S╞ -╞ Semi↲ ╞ F╞ -╞ Full↲ ↲ Try them all both in connection with lookup and hard copy to see ↓ what they stand for. Semi and Full are identical in hard copy.↲ When selecting F(ull) in lookup you can limit the shown reserva┄↓ tions to a certain subject.↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆a1┆Notes to C(ompact)↲ ↲ Each character in the line from 8 o'clock has the length of a ↓ quarter. The characters can be:↲ ╞ '_'╞ :╞ Calendar empty↲ ╞ ' '(space):╞ Free - off work (from daily rhythm)↲ ╞ 'N'╞ :╞ Normal priority reservation↲ ╞ 'H'╞ :╞ High priority reservation↲ ╞ 'O'╞ :╞ Override priority reservation↲ ╞ '?'╞ :╞ Overlapping reservations with different↲ ╞ ╞ ╞ priority or with daily rhythm↲ ╞ '#'╞ :╞ Reservation of a whole day (subject↲ ╞ ╞ ╞ written in the beginning of the line)↲ ('N', 'H' and 'O' also figure in other formats).↲ ↲ ┆a1┆Note in Connection with S(emi) Lookup↲ ↲ Comments are only included reservations of long duration. Alas, ↓ it can happen that overlapping reservations "overwrite" each ↓ other.↲ ↲ ┆a1┆2.8 Initiate↲ ↲ Initiate is the only way to teach the system names. There are 4 ↓ possible classes:↲ ╞ subjects↲ ╞ private user↲ ╞ rooms↲ ╞ $ecretary↲ ↲ First select s, p, r or $ and then write the word/name/initials ↓ in the field.↲ ↲ Note: ┆a1┆No space┆e1┆. Use '_' in e.g. Peter_Thomas.↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ Subjects, rooms and private users are automatically deleted 30 ↓ days after the latest reservation they figured in.┆a1┆┆e1┆↲ Secretaries ┆a1┆cannot┆e1┆ be deleted from the system. (See Maintenance ↓ Guide for exceptions).↲ ↲ ┆a1┆↲ ┆a1┆2.9 Calendar↲ ↲ This is an ordinary calendar for half a year at a time with mark┄↓ ed days. Days can be marked either as common (holidays etc.) or ↓ private (birthdays etc.). You can choose between marking a day, ↓ deleting a marked day or to lookup an ordinary calendar. Then you ↓ can choose whether the first operation is to apply for private, ↓ common or both. If you choose private you must add for whom it ↓ should apply. If not jump to the last field, in which you can ↓ state a date (in the ordinary way). In connection with ┆a1┆look┆e1┆ it is ↓ easiest just to state a month, e.g. 'aug<cr>' will automatically ↓ bring about that July-December are written on the display (the ↓ stated month in the center at the top).↲ ↲ ↲ ┆a1┆2.10 Daily Rhythm↲ ↲ Here you can state each person's usual working hours (i.e. open a ↓ person's calendar for reservations - or several at a time if ↓ necessary). You can choose between doing this for the whole week ↓ at the same time or for each day of the week at a time.↲ At initiation the daily rhythm is set to be from 8:00 to 20:00.↲ (Other daily fixed activities have not been implemented in this ↓ version).↲ ↲ ↲ ════════════════════════════════════════════════════════════════════════ ↓ ┆a1┆3. SUMMARY↲ ↲ The system can be used by several users simultaneously, this nor┄↓ mally gives no problems. Certain functions, however, are only ↓ accessible for one user at a time e.g. only one secretary can use ↓ initiate at a time, if another secretary selects initiate when it ↓ is used elsewhere this user will remain in the main menu until ↓ the first user has finished!↲ ↲ ┆a1┆System Error↲ ↲ If the system should 'break down' either with the error descrip┄↓ tion:↲ 'FATAL ERROR ...' (note the number!) or with:↲ Memory fault - core dumped,↲ please contact the person responsible for the system or see the ↓ Maintenance Guide.↲ ↲ ↲ ┆1a┆┆1a┆s filled in ┆a1┆(Within)┆e1┆ it only goes one day ↓ ahead! If not it only searches the number of days ahead which are ↓ s